Sr. Stores, Logistics and Facilities Supervisor

Job Objective

The Senior Stores, Logistics, and Facilities Supervisor will play a crucial role in ensuring the smooth and efficient operation of our stores, logistics, and facilities functions. This role requires a strategic thinker with strong leadership skills, a keen eye for detail, and a proven track record of managing complex operations. The successful candidate will be responsible for overseeing inventory management, warehouse operations, transportation logistics, and facility maintenance to support the company's overall objectives and goals.

Key Responsibilities and Accountabilities

Description

• Develop and implement strategies to optimize stores, logistics, and facilities operations, including inventory management, distribution, transportation, and facility maintenance.
• Supervise and lead a team of stores, logistics, and facilities staff, providing guidance, training, and performance feedback to ensure high levels of productivity and efficiency.
• Oversee the planning and coordination of inventory levels to meet customer demand while minimizing carrying costs and stockouts.
• Manage the receipt, storage, and distribution of materials, goods, and products, ensuring accuracy and timeliness in all transactions.
• Coordinate transportation logistics, including route planning, carrier selection, and freight cost optimization, to ensure on-time delivery and cost-effectiveness.
• Implement and enforce safety protocols and procedures to ensure compliance with regulatory requirements and minimize risks to staff and facilities.
• Develop, monitor and analyses key performance indicators (KPIs) and metrics to track performance, identify areas for improvement, and implement corrective actions as needed.
• Collaborate with cross-functional teams, including but not limited to procurement, CAMO, engineering, commercial, business development and sales to ensure alignment and integration of stores, logistics, and facilities operations with overall business objectives.
• Stay abreast of industry trends, best practices, and emerging technologies in stores, logistics, and facilities management, and recommend innovative solutions to enhance efficiency and effectiveness.
• Draft, review, and negotiate contracts for goods and services and Monitor contract performance and enforce terms and conditions as needed.
• Coordinate with the stores and the engineering departments to maintain optimum level of inventory based on review of issues and below minimum reports on a regular basis
• Ensure timely receipt and delivery of the parts and resolve any logistics related issues.
• Ensure full compliance to local and international laws.
• Monitor and evaluate supplier performance, including delivery times, quality, pricing, and improve, or identify alternative suppliers.
• Negotiate prices and terms of conditions for the services and goods to be procured to ensure that GHC’s interests are best represented, and best offers are received.
• Ensure the delivery of goods purchased as well as liaise with vendors to resolve any logistics related issues.
• Act immediately on AOG conditions.
• Document transactions on the material accounting system and ensure proper controls and approvals are in place.
• Ensure management of life limited items.
• Ensure management of calibration requirements.
• Analyze logistics, stores, and facility management data, including spend analysis, supplier performance, and market trends, to identify cost-saving opportunities and drive strategic decision-making.
• Develop and implement of procurement strategies, policies, and procedures to optimize efficiency and effectiveness.
• Work collaboratively with internal stakeholders to establish and manage budgets.
• Develop and implement risk mitigation strategies to ensure continuity of operations from logistics, storage, and facility management perspective.
• Ensure that all storage, logistics, and facility management activities comply with aviation regulations and internal policies.
• Manage establishment of warehouse(s) in accordance with latest aviation warehouse practices.
• Continuously improve technical skills in GHC MRP and ERP systems.
• Identify areas for improvement within stores, logistics, and facility management processes and implement improvements.
• Generate reports to provide insights and recommendations for process enhancements and waste reductions.
• Optimize stores and warehouse management procedures to ensure efficient inventory handling and accuracy.
• Develop and implement logistics improvements to streamline transportation, warehousing, and distribution processes.
• Enhance the coordination of materials across stores, warehouses, and transit, minimizing lead times and ensuring materials are readily available when needed.
• Develop and implement preventive maintenance plans and procedures for facilities, including but not limited to HVAC systems, plumbing, electrical, and other critical systems, to ensure optimal performance and minimize downtime.
• Coordinate and oversee corrective maintenance activities, including repairs and replacements, to address facility issues promptly and effectively.
• Implement and enforce safety protocols and procedures to ensure compliance with regulatory requirements and minimize risks to staff and facilities.
• Supervise and regulate facility management activities.
• Stay informed about aviation regulations and industry standards related to procurement.
• Such other duties as assigned by the Supply Chain Manager.

Communications & Working Relationships

Internal:

• Engineering Part 145
• CAMO Part M
• Procurement
• Commercial
• Operations

External:

• All GHC Outstations

Qualifications, Experience & Skills

Qualifications:

• Bachelor’s degree in business administration, Logistics, Supply Chain Management, Engineering, or related field.
• Post Graduate Degree will be an added advantage.
• Professional certification from relevant institutions will be an added advantage.
• Proficiency in MRP and ERP systems as well as M.S. Excel, M.S. Word, and M.S. Power Point and other tools.

Experience:

• Minimum of five (5) years of experience in stores, logistics, or facilities management, or a related field, with progressively increasing levels of responsibility.

 Job-Specific Skills:

• Excellent command of English
• Prior experience in stores, logistics, and facility management for similar sized organization
• Proficiency in inventory management systems, warehouse management systems, and transportation management systems.
• Knowledge of regulatory requirements and industry standards related to stores, logistics, and facilities management.
• Strong leadership and management skills, with the ability to motivate and inspire a diverse team to achieve goals and objectives.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders Excellent organizational and problem-solving abilities, with a demonstrated track record of managing complex operations and driving process improvements.
• Strong analytical skills, with the ability to analyses data, identify trends, and make data-driven decisions.
• Ability to thrive in a fast-paced, dynamic environment and adapt quickly to changing priorities and business needs.
• Very good awareness of Organization's operations including projects and initiatives.
• Good understanding of Just-in-Time management and inventory control.
• Detail-oriented with strong problem-solving and critical-thinking abilities.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Justifiable decision-making skills.

Decision Making Authority

• Vendor and service provider selections
• Review and approve requests.
• Manage high value or high-volume goods storage, logistics, and facility management activities with advanced justification skills.
• Define cost saving opportunities and eliminate waste.
• Initiate improvements related to logistics, stores, and facility management policies and procedures.
• Draft policies and guideline

Behavioral Competencies

• Idea and Initiative Development
• Strong leadership and team management skills
• Proactive
• Customer Focus       
• Information analysis and decision making      
• Strong communication and negotiation skills  
• Teamwork

Stores Assistant

Job Objective

Manage the Goods Receiving area in stores and ensure all established procedures are met.

Will be responsible for Receiving Section, Audits, Stock Balance Inspections, Cleanliness and Tidiness of

the Stores, System improvement.

Key Responsibilities and Accountabilities

Description

• Ensure recording of all incoming details in Goods Receipt Tracker (GHC Moss) on daily basis.
• Process all receiving from Part 145 (Line, Hangar and MRO).
• Initiate goods receiving for both serviceable and unserviceable parts.
• Visual and Physical check of incoming shipments and ensuring that it comes with appropriate Release Certification where applicable.
• Is primarily responsible for identifying discrepancies and reporting to the Stores Inspector.
• Record receipt of unserviceable goods in AMOS and locate the units in the quarantine location.
• Record the goods receiving in the AMOS system, except inspection of goods. (Unless stores incoming inspection authorization is attained)
• Ensure all documents necessary for goods inspection is attached to the GRN record in AMOS.
• Preliminary Goods Receiving from Vendors. Opening of packages, verifying against invoices or packing list and handing over the same to the responsible supervisor.
• Is primarily responsible for identifying discrepancies and reporting to the Stores Inspector.
• Record the goods receiving in the AMOS system, except inspection of goods. (Unless stores incoming inspection authorization is attained)
• Goods Receiving from Out Station. Opening of packages, verifying against invoices and handing over the same to the responsible supervisor.
• Transferring (in AMOS) serviceable goods after inspection by Stores Inspector.
• Record receipt of unserviceable goods in AMOS and locate the units in the quarantine location.
• Informing of any discrepancies in the receipt to the supervisor immediately.
• Receiving Third Party Core for Repair
• Opening of packages, verifying against invoices and handing over the same to the responsible Stores Inspector.
• Is primarily responsible for identifying discrepancies and reporting to the Stores Inspector.
• Record receipt of unserviceable goods in AMOS and move it to the respective workshops.
• Ensure binning of parts after receiving is done in Falcon.
• Labels and bins of items after the goods receipt process.
• Assist the responsible supervisor with sending in the GRN Pending List (Receiving Pending List).
• Scanning and Filing of all documents such as Stores Goods Release Notes and Packing Lists.
• Coordinate the delivery of Engineer’s tool box on receipt from out-station.
• Coordinate the delivery of packages received for various departments / offices in the company.
• Should be able to attain the incoming inspection authorization within 6 months after assuming the role.
• Maintain good housekeeping and ensuring that a safe work environment is maintained at all times.
• To support the Stores Supervisor during the Audits held at Stores to ensure the Stores is ready for the Audit and support to close out the findings, if any.
• To carry out and support Stock Balance Inspections as and when required.
• To be in-charge for overall Cleanliness and Tidiness of the Stores
• To review existing systems and work on System improvement.
• To provide the Stores Supervisor with weekly report on improvement in the above areas with copy to the DoE.
• Perform any other duties as may be requested by the Senior Stores Supervisor / Manager. May include;
• Coverage of store counter issues and receipts.
• Check out of shelf life items as per stores work instruction and updates it in the AMOS system.
• Monitor the temperature daily in Stores
• Issues and receives company tooling’s after aircraft maintenance and noting its condition in and out.
• Prepare documentations for outgoing shipments meant for GHC Outstation Operations and inform any courier services if needed be.
• Updates the calibration of tools list regularly each month.

Qualifications, Experience & Skills

Qualifications:

• Secondary Education
• Certification from associated institution an added advantage

Experience:

• Minimum of 5 years of experience within a similar organization.

Job-Specific Skills:

• PC Literate
• Knowledge of stores procedures
• Knowledge of falcon and GHC Moss
• Fluent English

Stores Supervisor

Technical Services Engineer

Job Objective

Responsible for providing support to Doha main base, out station operations and to support Engineering Management by oversight of all aspects of engineering, to ensure efficient, cost effective and safe activities are maintained at all times.

Key Responsibilities and Accountabilities

Description

• Single point of contact with OEM’s for co-ordination of requests for repair schemes and with regard to all technical matters pertaining to modifications, technical queries, troubleshooting & product improvement.
• Single point of contact with Design Agencies for co-ordination and provision of technical data in relation to modifications required for Company aircraft i.a.w QCAA certification and regulation requirements.
• Participate in the investigation of aircraft incidents and accidents as requested, aircraft incidents and component failures, and to recommend necessary actions to prevent re-occurrence.
• Function as leads on projects that include & are not limited to : aircraft/component procurements, registration changes, aircraft surveys, modification surveys, reliability improvements, troubleshooting regimes, communications with clients & 3rd parties.
• Function as leads on systems specific to disciplines such as avionics, A & C, engines covering GHC’s fleet regardless of type.
• Function as leads for back-office fleet type teams (comprising of airworthiness compliance & junior engineers) for resolution of system & fleet issues.
• Review all Technical Literature issued by Aircraft and Engine Manufacturers, Vendors and Airworthiness Authorities and recommending necessary action to embody improvements, to ensure Flight Safety and continued Airworthiness of Company aircraft.
• Assist in monitoring of computer trend systems (TSE in charge)
• P&WC CAMP engine health monitoring
• Exceedance monitoring system and Turbine Tracker
• Any other monitoring systems that may be introduced
• Respond to all technical queries generated from the Company Main Base of Operation and from operations away from base, as applicable.
• Review all Company Incident Reports, Voyage Reports, MOR’s & MEMS as assigned and take the necessary action to prevent a re-occurrence. This function is to be carried out in conjunction with Director of QCM&HSE, CA Manager, Technical Services and Reliability Manager and where appropriate, the manufacturer or repair agencies and any other agencies as applicable.
• Identify and recommend action with regard to defects likely to compromise Flight Safety.
• Review the reliability of components in order to reduce or eradicate problems affecting those components, which realise an unacceptably high failure rate, at minimum cost to the company.
• In liaison with the Technical Services and Reliability Manager, review and monitor all component including power section and reduction gearbox repair quotations for cost and work scope and identify adverse trends.
• Maintain an accurate record and filing system to ensure that any relevant information regarding past and present projects is readily identified for consideration in any new arising.
• Liaise with third party customers on technical issues as and when required, and in conjunction with the Director of Engineering and Maintenance Manager, produce quotations for third party work.
• Create, review & analyses departmental technical procedures/documents relevant to the job description.
• Control and update aircraft MELs (Minimum Equipment List).
• To carry out any other appropriate duties as detailed by the Continuing Airworthiness Manager or Technical Services and Reliability Manager.

Key Performance Indicators

• Reliability Improvements - Number of modifications/inputs/solutions to resolve system / part reliability issues (accepted by OEM/Implemented).
• AMP improvement - Number of AMP improvements to resolve operation issues based on reliability data.
• EPAC vs AMP - Number of EPAC data analyses recommendation resulted in AMP improvement.
•                 AD/ASB circulation - Average number of days consumed to complete the AD/ASB circulation.
• Non-mandatory maintenance data circulation - Average number of days consumed to complete the non-mandatory maintenance data circulation.
• Timely support on AOG technical inquires - Duration taken to complete AOG technical support inquiry.
• Timely supporting in technical inquires (other than AOG) - Duration taken to complete technical support inquiry.
• MEL Update - Average number of days consumed to complete the MEL update until submitted to OPS dept. for approval.

Communications & Working Relationships

Internal:

• Part 145
• Part CAMO
• Operations
• Safety
• Quality
• Procurement
• Finance
• Commercial
• IT

External:

• All GHC Outstations
• Regulation Authorities
• Clients
• O.E.M’s
• Vendors
• F.A.M.O’s
• Design Agencies
• Other Operators

Qualifications, Experience & Skills

Qualifications:

• Licensed A&C or Avionics Engineer (B1, B1.3 or B2) with a minimum of 7 years’ experience, preferred but not necessarily on Company Type(s) and holding the relevant ratings.

      or

• A minimum 4 year Bachelor’s in Engineering Degree in any of the following disciplines: avionics, aerospace, mechanical, industrial, electronics/electrical /mechatronics/computer engineering with 3 years’ experience working with CAMO/MRO/P145.

Experience:       

• Minimum of 2 years in a similar position.

Job-Specific Skills:

• Experience in Continuing Airworthiness Management environment.
• A good working knowledge and experience of windows-based computer programs including those used for trend monitoring.
• Working knowledge of warranty and defect reporting
• Working knowledge of defect reporting and compiling compliance documents
• Experience of working in a multi-cultural environment and being part of a team

Technical Training Instructor

Technician A&C

Job Objective:

Responsible for the maintenance tasks to standards specified in Company procedures and instructions.

Key Responsibilities and Accountabilities:

•  Perform maintenance tasks to standards specified in Company procedures and instructions.

•  Assist certifying staff in the performance of maintenance tasks.

•  Carry out and certify approved specialist activities as authorised.

•  Advise supervisory staff of areas of concern regarding defects, safety and procedures.

•  Ensure that completed tasks are certified in the relevant documentation.

•  Supervise operatives in the performance of their duties.

•  Assist, as nominated, engineers with responsibility for secondary duties.

•  Carry out the requirements of the Duty Engineer.

•  Perform any other duties within logistics as may be requested by the direct supervisor.

Qualifications:

•  Secondary Education

•  Certification from associated institution an added advantage

•  Basic type rating course.

•  Type rating course on aircraft type

Experience:

•  Minimum of 2 years on one of the company operated aircraft.

Job-Specific Skills:

•   Able to work under pressure and in harsh weather conditions
•   Good understanding of technical manuals
•   Good knowledge of Microsoft office
•   Oral and written communication
•   Fluent in English
•   Good hand skills

Should you meet the above requirements, please apply and fill out the online application form and kindly attach your detailed and updated CV, Qualification, Training and Experiences certificates, employment certificates, passport copy etc. for our review and reference.

Only shortlisted candidates will be contacted.

Technician Avionics

Job Objective:

Responsible for the maintenance tasks to standards specified in Company procedures and instructions.

Key Responsibilities and Accountabilities:

• Perform maintenance tasks to standards specified in Company procedures and instructions.
• Assist certifying staff in the performance of maintenance tasks.
• Carry out and certify approved specialist activities as authorised.
• Advise supervisory staff of areas of concern regarding defects, safety and procedures.
• Ensure that completed tasks are certified in the relevant documentation.
• Supervise operatives in the performance of their duties.
• Assist, as nominated, engineers with responsibility for secondary duties.
• Carry out the requirements of the Duty Engineer.
• Perform any other duties within logistics as may be requested by the direct supervisor.

Qualifications:

• Secondary Education
• Certification from associated institution an added advantage
• Basic type rating course.
• Type rating course on aircraft type

Experience:

• Minimum of 2 years on one of the company operated aircraft.

Job-Specific Skills:

• Able to work under pressure and in harsh weather conditions
• Good understanding of technical manuals
• Good knowledge of Microsoft office
• Oral and written communication
• Fluent in English
• Good hand skills

Should you meet the above requirements, please apply and fill out the online application form and kindly attach your detailed and updated CV, Qualification, Training and Experiences certificates, employment certificates, passport copy etc. for our review and reference.

Only shortlisted candidates will be contacted.

Technician-HUMS

Job Objective

HUMS-Technicians report directly to the Aircraft Supervisor (Line) and are responsible for carrying out the assigned HUMS data download tasks on AW139 and AW189 helicopters in GHC Doha base fleet.

Key Responsibilities and Accountabilities

Description

• Performing the HUMS data download for all helicopters equipped with HUMS in conjunction with the post flight inspection.
• Ensure that completed tasks are certified in the relevant documentation to standards specified in Company procedures.
• Perform any other non-aircraft related duties as may be requested by the Aircraft Supervisor (Line).
•  Check GHC Falcon system for any outstanding HUMS related Engineering order
• Comply with all issued and forecasted relevant engineering forms (ENG 205) at the applicable (due) time.
• Review all Outstanding Exceedances and faults that appears on the Heliwise for all the helicopters after data download is carried out, review the Cl trends, and follow the relevant engineering forms (ENG 208). Issue & send (by email) to the HUMS Data Analyst relevant engineering forms (ENG 204) for any newly detected exceedance.
• Post compliance with any relevant engineering forms (ENG 205) and, as indicated in the form, the Aircraft Supervisor must inform the HUMS Data Analyst with the compliance by completing the relevant engineering forms (ENG 204) using the same reference number and a consecutive letter for revision status as viewed on the HUMS index ENG 206.
•  Send the completed relevant engineering form (ENG 204) via e-mail to the HUMS Data Analyst updating GHC AW139 HUMS Data Form Index ENG 206 for any newly issued engineering form (ENG 204).
•  Report to the HUMS Data Analyst any discrepancy on the Heliwise
• Generate AW139 Daily HUMS Report. Email to Maintenance Manager, Senior Maintenance Supervisor, Line Supervisor, CAMO Manager, Production and Maintenance Planner and HUMS Data Analyst. This can be utilized for daily handover.
• Download the HUMS after each ground run and/or test flight of the aircraft and inform HUMS Data Analyst after the download.  This is to confirm that no step change on the HUMS Cls’ occurred after maintenance.

Qualifications, Experience & Skills

Qualifications:

• Secondary Education
• Certification from associated institution an added advantage
• Basic HUMS Training course.

Experience:

• Minimum of 2 years on one of the companies operated aircraft.

Job-Specific Skills:

• Able to work under pressure and in harsh weather conditions
• Good understanding of technical manuals
• Good knowledge of Microsoft office
• Oral and written communication
• Fluent in English
• Good hand skills